We have the answers to your most frequently asked questions:

ABSTRACT SUBMISSION

Click on the Frequently Asked Question below to see the corresponding answers.

When can I make a submission to the convention?

Submissions are accepted from October 1st to December 1st

Do I need to be a CPA member to submit?

It is not necessary to be a member of CPA in order to submit a proposal to the convention however CPA members do receive a discount on the registration fees to attend the convention.

Is there a limit on the number of submissions an individual can submit?

No, however, CPA reserves the right to limit the number of multiple submissions from same first authors to several sections. Please note that should you submit multiple presentations you will be expected to be available to present them.

What is the preferred language for a submission?

You can submit and present in either of the two official languages, English or French. Please note the abstract will be printed in the at-a-glance in the language submitted.

What is the character limit for a submission?

The character limit when entering an abstract is 1400 (Including spaces) and 250 (Including spaces) for titles.

What are the presentation types?

Pre-Convention Workshops:

**This type of presentation is not for presenting new empirical research. The presenter is normally a senior expert in the area; submissions by a novice just entering the area will not be accepted.**This workshop is held on the day prior to the Convention (Wednesday, June 8, 2016). A meeting-room presentation with a practical, experiential, or demonstration component. Participants should learn a new skill or technique during this session. Deadline: November 1

Poster Sessions:

Posters are the most appropriate and efficient method for presenting empirical research. Poster sessions on Thursday, Friday and Saturday are generally 1.5 to 2 hours in length and are arranged by section.

Traditional Poster Instructions

 

Conversation Sessions:

Conversation sessions (55 minutes maximum) are relatively informal round-table events intended to stimulate discussion on a specific topic. They may involve several presenters with different points of view, may be supplemented with handouts (no power-points), and a moderator with an established reputation in the area. The moderator is responsible for directing the conversation and for keeping the session on schedule. Each submission will be assigned their own table within the conversation session.

Workshops:

Workshops, by an individual or a group, are submissions with a clearly defined practical, experiential, or demonstration component. Presenter expertise and experience in content area.They should be designed for participants to learn new skills or techniques.  Workshops are scheduled for 1 hr 55 min, and leaders are responsible for staying on schedule.

Theory Review:

This type of submission is intended for the review of one or more theoretical perspective(s) or for the synthesis of different theoretical perspectives. This type of submission is not for presenting new empirical research. The presenter is normally a senior expert in the area; submissions by a novice just entering the area will not be accepted. Each presentation is allocated 25 minutes. In the program, three presentations will be grouped together in a single session, with a moderator for keeping the session on schedule.

Symposium:

A symposium is a submission that usually consists of a moderator, plus 3 or 4 spoken presentations on the same topic. A symposium may or may not include a discussant. A symposium may or may not include a discussant. Each symposium is scheduled for 55 minutes (max), and the moderator is responsible for keeping participants on schedule. Presentation timing is usually based on the number of papers (e.g., 3 presenters each allotted 10 minutes, plus 10 minutes for the moderator, plus 15 minutes for Q & A = 55 minutes). 

What are the different room set-ups?

Workshop style
Rows of tables with 2 or 3 chairs at each one, with tables arranged to face the front of the room. Appropriate when the conference is an informational type presentation. The presenters are providing the information, with some dialogue with the audience.

 

Theater style
Rows of chairs facing the front of the room, usually divided by center and/or side aisles. Maximizes meeting room space utilization. Theater works well when the audience needs to take minimal notes and/or the presentation is 2 hours or less in length.

 

Round Table
Used primarily for Conversation sessions and "First Time Presenters Breakfast."

Can I submit my abstract if my research has not yet been completed?

Given the seven month period between the submission of an abstract and the presentation submissions can be made for which data analyses are underway, but are incomplete (at the time of submission) however the content of the research submission will be closely reviewed and presentations can be declined based on the potential results or lack thereof. Please note: study must be completed by time of presentation.

Can my abstract be presented at another conference in addition to CPA?

Submissions should report original work which (with the exception of student conferences) has not been previously presented or published.

How do I know if my submission was successfully submitted?

Submitters will receive a “Confirmation” via email. Please contact the CPA Convention office if you do not receive confirmation. You may also log into the submission database and see the status of your submission.

What are the responsibilities of the First and Presenting Author?

The First and Presenting author agrees to register, pay the appropriate convention fees, and present this submission as scheduled.

The First and Presenting author understands that if he/she is unable to attend the convention, he/she will find a replacement to present the submission and will let CPA head office know in writing before April 1st. If not, the First and Presenting author will be put on the delinquent author list.

The First and Presenting author is responsible for notifying Additional Author(s) on the results of the submission.

What are the responsibilities of Additional Author(s)?

Additional Author(s) listed within the submission are not required to pay convention registration fees or present at the convention.

Additional Author(s) that are intending on participating in the presentation of the submission during the convention are required to register and pay the appropriate convention fees, and present their submission as scheduled.

How do I make alterations to my submitted abstract?

The First and Presenting author can request changes to a submitted abstract by contacting the CPA office via email (convention@cpa.ca) prior to December 1st.

How do I add/remove authors to my submission?

The First and Presenting author can request changes to the author list by contacting the CPA office via email (convention@cpa.ca) prior to April 1st.

How do I update the contact information listed in my submission?

The First and Presenting author must notify the CPA Convention office via email (convention@cpa.ca) of changes to your contact information.

When will I know if my submission was accepted or rejected?

The First and Presenting author will receive an email notification no later than April 1st regarding acceptance or rejection of their submission; consequently, an accurate email address is critical. It is the responsibility of the First and Presenting Author to notify all Additional Author(s) of the acceptance or rejection of the submission.

NOTICE Due to the high number of convention submissions and the space required, some submissions will be rejected based on lack of space. This does not mean that your submission is rejected due to content it simply means that we lack the necessary room to present all accepted submissions. For more information please contact convention@cpa.ca

My submission was accepted, what’s next?

    Confirm your participation
    Upon notification of your accepted abstract, the First and Presenting author must confirm his/her participation at the convention. Further details are provided in your notification email.

    Register for the Convention
    First and Presenting author(s) of an accepted submission agree to pay the appropriate convention registration fee.

My submission was declined and I do not agree?

In the event you do not agree with the Peer Review decision, please send an email inquiry to the CPA Convention Office for (appeal/review).

How do I withdraw my submission?

The First and presenting author may withdraw their presentation, providing written notification has been sent and received by the CPA Convention Office (convention@cpa.ca) prior to March 15th .

I confirmed my participation at the convention but can no longer attend. What do I do?

The first and presenting author must delegate an alternate presenter. The replacement must register for the convention and pay the appropriate convention registration fee. Should no alternate presenter be available or able to present on the behalf of the First and presenting author, the submission will need to be withdrawn. To withdraw a submission, please send an email to the CPA Convention Office (convention@cpa.ca)

How do I appoint an alternate presenter for my submission?

The first and presenting author must send an email notification to the CPA Convention office (convention@cpa.ca) of the substitute, ensuring all contact information is provided. Email notification must be sent and received by the CPA Convention Office (convention@cpa.ca) prior to March 15th.

What is the delinquent author list?

First and presenting author(s) of accepted submission must be present on the date/time of their presentation indicated in their acceptance letter. Authors who do not show will be on the “Delinquent Authors list” for the next year’s convention and their submissions will not be accepted.

I can't press the "Next" button on the submission screen. What do I do?

The Submission system requires browsers with Javascript. The Symptom for Javascript not enabled is the inability to press next button on the submission screen.

Please enable Javascript before proceeding:
Firefox

  1. On the Tools menu, click Options.
  2. On the Content tab, click to select the Enable JavaScript check box.
  3. Click the Reload current page button to run scripts.
Internet Explorer
  1. On the Tools menu, click Internet Options, then click the Security tab.
  2. Click the Internet Zone.
  3. If you do not have to customize your Internet security settings, click Default Level. Then do step 4.
  4. If you have to customize your Internet security settings, follow these steps:
    • Click Custom Level.
    • In the Security Settings - Internet Zone dialog box, click Enable for Active Scripting in the Scripting section.
  5. Click the Back button to return to the previous page, and then click the Refresh button to run scripts.
Chrome

For Chrome users, follow this link: JavaScript Enable/Disable for Chrome
 


REGISTRATION

Click on the Frequently Asked Question below to see the corresponding answers.

How do I register for the Convention?

Registration is done on-line by visiting the Convention webpage. Registration is open at the end of February.

What are the registration rates for the 2017 Convention?

We offer a variety of registration fee options for the full convention. more

What are the accepted methods of payments?

We accept payments in form of Visa and/ or MasterCard or personal cheque prior to convention and only accept Visa, Mastercard and cash for on-site registrations.
**Please note: Your registration is not confirmed until payment is received by CPA.

How do I register for a Pre-Convention Workshop and the Convention?

Participants can opt to register for a Pre-Convention Workshop while registering for the Convention and receive a reduced convention registration rate.

How do I register for a pre-convention workshop only?

Participants can register solely for a Pre-Convention Workshop through the registration system.

What is the timeline for the early bird rate?

Early bird registration is available from March 2016 until April 30th, 2016 at 11:59 PM EST.

What is the timeline for regular registration?

Registration begins on May 1st ending June 8th, 2016.

Can I register at the Convention?

On-site registration is available at the Convention; please refer to the convention program for the Registration Desk hours.

Do I get a receipt for my registration?

Receipts are sent automatically to your email address upon completion of your on-line registration. In the confirmation letter, a hyperlink will return you to the registration system, you will need to log in, the receipt will be shown on the summary page.

What is the Registration Fee Refund Policy?

Pre-Convention Workshop Registration Fee
75% refund until April 9th, 2016
No refunds after April 10th, 2016

 
Convention registration fee
75% refund until May 9th, 2016
No refunds after May 10th, 2016

 

Exceptions to the above policies will be reviewed on a case by case situation. Please contact the CPA Convention office.


GENERAL INFORMATION

Click on the Frequently Asked Question below to see the corresponding answers.

Is the CPA’s convention accessible to all persons?

The CPA is committed to ensuring that our convention is fully accessible to all persons. If you have a specific accessibility requirement, please contact the CPA’s Convention Manager (convention@cpa.ca) or +1-888-472-0657 before May 1, 2016, and every attempt will be made to accommodate your request.

How do I get a “Letter of Invitation” to get a VISA so I can attend the Convention?

CPA does not issue “Letters of Invitation” for VISA purposes.

How do I get a “Certificate of Attendance”?

We are unable to give letters attesting to attendance of the Annual Convention since we do not monitor session attendance.

I earned Continuing Education Credits by attending a CPA Pre-Convention Workshop, when do I receive my certificate?

CEC credits can be earned by participating in a Pre-Convention Workshop. A Certificate of completion will be issued to workshop participants at the conclusion of the workshop.

Can I bring a Companion?

Companion rate is allowed for companions of First and Presenting authors only and cannot be a psychologist, student in psychology, member, honourary life member, or student affiliate of the CPA, or BCPA nor a presenter at the convention.

Companions may only attend the session(s) of the paying presenter and may not participate in other Convention events/presentations.

Are travel grants available?

Unfortunately, in 2013 the Social Science and Humanities Research Council (SSHRC) canceled their travel grant program. CPA had long been a recipient of this grant, which it used to subsidize student and Board travel to the CPA convention. Although we can no longer afford to continue the student travel grants, the CPA Board opted to reduce the CPA convention registration fee for all student registrations.

Are meals provided at the Convention?

CPA does not provide meals for the overall convention participant. There are certain events or programs in which food may be available. Please refer to the Convention “At-A-Glance” for further details.

Are there Volunteer Opportunities?

CPA offers its Student Affiliates the opportunity to volunteer during the convention. Application forms will be available January 2016.