CPA Section on Clinical Psychology
Minutes of the Executive Committee

Minutes for Teleconference, September 13, 2002

Present:		Kerry Mothersill, Chair
	David Dozois, Secretary-Treasurer		

	David Hodgins, Chair-Elect		Michel Dugas, Past-Chair			
	Susan Graham, Member at Large
	Michael Coons, Student Representative	

1.0 Approval of the Agenda
 	Kerry called the meeting to order at 12:30 p.m. EST.

2.0  Approval of Minutes, Executive Committee Meeting, May 31, 2002
 	The minutes from the May 31, 2002 meeting were approved as written.

3.0  Welcome to Michael Coons, Representative of the CPA Student Section
 	Michael Coons, who will be serving as the Representative from the Student Section, was welcomed to the executive meeting.

4.0  Membership and Financial Report, Review of 2002-2003 Budget
  	David D. reported on the status of the membership. As of July 12, 2002, we are 544 members strong (367 full members, 177 student members).  It appears as though our membership has increased by approximately 69 individuals.  David will check on how well the follow-up letters to the “lapsed members” has gone.  

 	David H. asked whether the improved advertising might have something to do with the membership increase.  Michel mentioned that it appears as though this advertising had been effective.  He also noted that face-to-face contacts, outlining the advantages of Clinical Section membership, is also an effective recruitment strategy.  An insert was also added to the registration package which seemed to have worked well as did the ad in Psynopsis.  

 	David D. also reported that our current assets total $11,133.55.  There is presently $7,461.03 in chequing, and $1,630.55 and $2,179.39, respectively, in G.I.C.’s which reach their maturity dates in February and March of 2003.  The committee had previously decided to reinstate these investments to capitalize on a better second year interest rate.  There are no debts are outstanding. A financial statement was distributed to the committee prior to the meeting (this statement is appended to the minutes). 

 	Michel asked whether the preconvention workshop speakers were paid.  We had agreed to pay $500 to each presenter.  Michel will contact the speakers and apologize for our tardiness.  He will also provide the names and addresses so that David D. can issue the cheques. 

5.0  Report form Past-Chair, Summaries of Executive Meetings for Web Site
 	On April 29th, an email was sent to David Hart from Lesley re: the executive summaries.  Michel will assume this role as past-chair.  The goal is to summarize, in a public friendly manner, the minutes of the executive meetings.  Michel will write up the new executive summaries for the newsletter and web page.  

6.0  CPA 2003 Convention
 	Kerry mentioned that we need to move quickly on our choice of speakers.  The deadline for CPA Level A, B, and C speakers is September 30th; the deadline for the pre-convention workshop is Oct 15th.  The committee members were encouraged to refer to minutes of May 31st for suggestions for Level A and B Speakers.

7.0	Clinical Brochure

The changes to the clinical brochure were made and the committee was pleased with the update.  Kerry mentioned that the brochure was previously sent to parliament as a lobbying document; he wondered whether we want to run this by the membership for their view on the changes.  Feedback will be sought from the membership via the list serve.  Kerry will send this notice to the listserve..

 Kerry asked the committee to look at the definition of clinical psychology and to provide feedback. This will also be disseminated through the listserve.

8.0  Update on Fact Sheets
 Susan mentioned that she has received the fast sheet information from Lesley.  Lesley has contacted about 15 people and will follow them through.  Susan highlighted a list of proposed topics and contacts for committee feedback. 
 	
9.0  List Serve Update
David D. mentioned that there has been little activity on the list serve.

10.0  Newsletter Distribution on the List Serve in PDF format?
In the future, David Hart could send the newsletter through pdf to the listserve for approval.  Deborah Dobson could place a note in the newsletter noting that this is the direction that the committee is taking.  Kerry will discuss this possibility with Deborah.  

11.0  Web Site Review
Kerry asked for comments on the web site.  The committee thought that the changes were positive.

12.0  “We Want You” print ad in Psynopsis?
David D. will approach Ivan to include the “We Want You” ads in Psynopsis and the new members packages.  

13.0  Strategic Directions for 2002-2003
Kerry mentioned lobbying as something that we might want to do as a Section this year.  This lobbying could be tied in with the brochure and the definition of clinical psychology.  Further discussion of this was tabled for the January meeting.

14.0  Student Awards 2003
The committee decided to keep two student awards.  David H. asked the committee what the process was for judging the student awards and where it was advertised.  The award will be announced on the web site and in the newsletter and reviewed by one or two members of the executive.  

15.0  Review of Clinical Submissions to CPA 2003
David H. will take care reviewing the clinical submissions for the 2003 conference.  Information about the Clinical Section sponsored events will also be posted on the web site and in the April newsletter.  
 	
16.0  Call for Fellows
David H. will take care of the call for fellows.

17.0  Call for Nominations
 Michel will assume responsibility for the call for nominations.

18.0  Mid-winter Meeting
The winter meeting will take place in Calgary.  One possible date is January 25th.  The committee will get back to Kerry to confirm this date.  

19.0  New Business

•	Michel mentioned that David D’s term is up this coming year.  We will need to advertise for this position.
•	Kerry will contact Deborah Dobson re: nomination to represent the Clinical Section to serve on the CPA committee to review gender balance in awards.  He will, however, contact CPA first to determine the utility of the Clinical Section involvement. 
•	Michael will check out possibilities to advertise the preconvention workshop.  .

20.0  Adjournment
The meeting adjourned at 2:09  p.m. 

Respectfully submitted,

David J. A. Dozois, Ph.D., C.Psych.